RoosterGrin Reminders App

Built-in productivity, designed for dental teams

Overview

Role: Product Designer
Company: Rooster Grin
Timeline: 3 Sprints
Deliverables: UX Strategy, UI Design, Design System Components
Platform: Internal web tool for dental clients
Tools: Figma, FigJam, Slack, Jira, Loom

The Challenge

Dental offices using Rooster Grin’s platform were struggling to manage day-to-day tasks like follow-ups and office to-dos. They either used sticky notes or clunky third-party tools that didn’t sync with their workflow.

We needed a lightweight, built-in reminders tool that was:

  • Fast and intuitive for non-technical users

  • Integrated directly into the Rooster Grin admin UI

  • Minimal enough to ship in under 3 sprints

My Role

I led the UX and UI design from start to finish, including:

  • Conducting discovery with internal teams

  • Mapping user flows and priority features

  • Prototyping and user testing

  • Extending the in-house design system I built for Rooster Grin

  • Collaborating with engineers on handoff and QA

Aliquam bibendum, turpis eu mattis iaculis, ex lorem mollis sem, ut sollicitudin risus orci quis tellus. Nullam sit amet nisi condimentum erat iaculis auctor.

Key Goals

✅ Reduce missed or duplicated tasks
✅ Fit seamlessly into the Rooster Grin platform
✅ Require zero training to use

 

Design Process

Discovery

I collaborated with PMs and customer support to identify common workflows. We interviewed internal teams and mapped out the highest-value use cases:

  • Task assignment

  • Due dates

  • Repeat reminders

Wireframes & Prototypes

Created quick iterations to test interaction patterns for adding, editing, and completing tasks. We prioritized clarity, speed, and visual focus.

Visual Design

Because I had built the Rooster Grin design system, I was able to move quickly and confidently when designing new components. We kept the interface minimal and readable, with inline editing, hover actions, and status indicators.

Accessibility and hierarchy were critical: even busy front desk staff needed to see what mattered at a glance.

Usability Testing

I ran lightweight internal testing via Loom walkthroughs and async feedback. Improvements included:

  • Shortcut buttons for “Mark as Done” and “Snooze”

  • Clearer due date formatting

  • Subtle visual grouping for assigned users

Outcome

  • ✅ Launched in under 3 sprints

  • 📈 75%+ usage rate among dental clients within 1 month

  • 💬 Positive feedback from users: “It just works”

  • 🧱 Reusable components added back into the Rooster Grin design system

What I’m Proud of

  • Designing a feature that blended invisibly into existing workflows

  • Shipping fast without sacrificing clarity or accessibility

  • Building with future scalability in mind (notifications, calendar sync, mobile)